Effects of IT on Working Patterns within Organisations

Introduction to Effects of IT on Working Patterns within Organisations

  • Information Technology (IT) has radically changed the way organisations operate and individuals work.
  • Led to the development of more flexible and efficient working patterns.

Flexibility in the Workplace

  • Telecommuting or remote working: Employees can access work systems from home or other locations using a computer, internet and VPN.
  • Hot-desking: Individuals do not have a fixed workspace but use any workstation available. All work data are stored on a centralised server that can be accessed from any computer.
  • Mobile working: Employees use portable devices such as smartphones or laptops to work from any location. Enabled by advancements in device technology and internet connectivity.

Changes in Working Hours

  • Flexi-time: IT enables employees to choose their working hours within a range, resulting in work-life balance.
  • Shift work: Computer systems can operate 24 hours a day, leading to round-the-clock shift rotas.
  • Part-time and Contractual work: IT systems streamline job sharing and manage complex work contracts.

Efficiency and Productivity

  • Automated processes: Repetitive and routine tasks can be automated, increasing efficiency and productivity.
  • Digital communication tools: Email, instant messaging, video conferencing, and other digital tools facilitate immediate communication, saving time and increasing productivity.
  • Project Management Tools: IT systems facilitate effective planning, tracking and managing of projects.

Collaboration and Information Sharing

-Collaborative software: Tools like Google Docs and Microsoft Teams facilitate real-time collaboration, making it easier to work on joint projects.

  • Cloud computing: Allows for instantaneous sharing and updating of information.
  • Social networking: Professional networking sites like LinkedIn facilitate connections and collaborations.

Training and Skills

  • Need for IT skills: With IT being integral to operations, basic IT skills have become a job requirement in many fields. More complex jobs might require advanced IT skills.
  • Online training and e-learning: Training can be efficient and cost-effective using e-learning platforms.

While IT has made working patterns within organisations more flexible and efficient, it’s important to also understand the challenges. These might include issues related to data security, work-life balance, and the digital divide. It’s also important to note the need for continuous learning and upgrading of skills.