Controlling stock and inventory management

Types of Stock in Housekeeping and Accommodation Services

Consumable stock includes items such as cleaning products, toiletries and guest amenities.
Durable stock includes long-lasting items such as linen, furniture, appliances and equipment.
Identifying the type of stock is crucial for determining optimal stock levels and establishing effective purchasing and storage practices.

Stock and Inventory Control Process

The process of inventory management involves stock control, which includes ordering, receiving, storing, issuing, and re-ordering items.
Ordering is done based on the inventory levels and the projected usage of items.
Receiving involves checking deliveries for accuracy, inspecting quality and taking note into the inventory records.
Storing involves placing items in appropriate places to prevent damage and ensure easy access.
Issuing is the process of providing stock to departments or personnel as required.
Re-ordering is done before an item gets out of stock, considering delivery time from suppliers.

Stock Level Management

Stock levels must be regularly assessed to ensure continuous availability of items and minimise the risk of overstocking or understocking.
A minimum stock level is the lowest quantity of an item that must be on hand at all times.
The re-order level indicates when new orders should be placed, considering the lead-time and usage rate.
The maximum stock level represents the largest quantity of an item that should be kept in stock, considering the storage capacity and cost of holding stock.

Managing Stock Loss

Stock loss can occur due to theft, damage, spoilage or administrative errors.
It is important to investigate and identify causes of stock loss to prevent recurrence and control costs.
Adequate storage methods, frequent stock checks, staff training and efficient control systems can help minimise stock loss.

Health and Safety in Inventory Management

Safety guidelines must be followed when handling, storing and issuing stock items to reduce the risk of accidents or injuries.
Protective clothing and equipment should be used when necessary, particularly when handling cleaning chemicals.
The storage area should be clean and well-organised to prevent tripping hazards and facilitate easy access to items.

Sustainability in Inventory Management

Sustainable practices in inventory management can reduce wastage and environmental impact.
This can involve choosing suppliers who follow sustainable practices, using eco-friendly products, recycling or reusing materials, and managing energy consumption in storage areas.
Regular monitoring and planning can help in making inventory management more efficient and sustainable.