Planning activity sessions

Planning activity sessions

Understanding Session Objectives

  • Clarify the aims and objectives of each session before beginning the planning process.
  • Session outcome guides the design and structure of the activity.
  • Frame SMART (Specific, Measurable, Achievable, Relevant, Time-bound) objectives for session effectiveness.

Identifying Participants’ Needs

  • Understand the background, age, physical competency, and interests of the participants.
  • Take into account the physical fitness levels and health conditions of participants.
  • Modify plans based on the skill levels of all individuals involved.

Session Activities and Sequence

  • Select activities that align with the overall objectives.
  • Determine the sequence of activities to ensure a smooth flow and transition within the session.
  • Consider a balanced mix of warm-up, main activity, and cool-down exercises.

Resource Planning

  • Make a list of resources required for each activity.
  • Check for availability of resources and equipment in advance.
  • Consider employing visual aids or presentation tools to keep the session engaging.

Safety Measures

  • Incorporate safety measures and precautions in the session plan.
  • Prepare for a risk assessment of all planned activities - understand the potential risks and ways to mitigate them.
  • Ensure first-aid facilities are readily available and participants are aware of basic emergency procedures.

Evaluation Method

  • Establish assessment methods and criteria to evaluate the effectiveness of the session.
  • Use feedback mechanisms such as surveys or discussions to gain insights about the session.
  • Consider both self-assessment and peer-assessment methods for comprehensive evaluation.

Adaptability in Planning

  • Keep flexible in planning - the session should be able to accommodate unexpected changes.
  • Prepare contingency plans for undesirable situations to smoothly proceed with the session.
  • Encourage individual feedback and suggestions - they can bring valuable adjustments into the plan.

Session Timing

  • Accurately estimate the time required for each activity.
  • Keep a check on the total session duration, and make sure it’s feasible for all participants.
  • Allocate extra time for discussion, assessment, feedback collection and explanation of complex activities.

Review and Improvements

  • Review the plan thoroughly once it is complete, and make amendments if needed.
  • Keep updating the plan regularly in light of feedback and session outcomes.
  • Improve planning efficiency by exploring time management and strategic planning tools.