Presentations: Managing the Presentation

Preparation Prior to the Presentation

Understand the importance of reading the audience: Conduct demographic research to understand their backgrounds, interests, and expectations.
Appreciate the role of equipment checks: Ensure all necessary tech is functioning correctly before the start to avoid technical issues.
Know how to prepare contingency plans: Have backup strategies in case things don’t go as planned, such as tech failures or questions you can’t answer.

During the Presentation

Master the skill of keeping to time: Rehearse to make sure your presentation fits within your allotted time slot and doesn’t overrun.
Learn how to interact with the audience: Encourage questions and discussions, maintain eye contact to keep them engaged.
Understand handling difficult questions or disruptions: Stay calm, respectful, and confident; admit if you don’t know the answer but offer to find out.
Be aware of the role of body language: Stand confidently, maintain good posture, avoid crossing your arms or fidgeting.

After the Presentation

Understand the process of gathering feedback post-presentation: Use questionnaires, surveys, or informal chats to understand audience perceptions and improve future presentations.
Grasp the importance of reviewing the presentation: Assess what went well and what can be improved; use feedback to inform this process.
Learn how to follow up: If you promised to get information or check a fact, make sure you do so; it shows respect for your audience and boosts your credibility.