Word Processing: Working with Documents

Word Processing: Working with Documents

Document Navigation and Layout

  • Familiarise yourself with efficient navigation in documents using keyboard shortcuts and navigation pane.
  • Understand different view modes such as print layout, web layout, and draft view and when to use each.
  • Learn to work with sections of a document to vary the layout or design in different parts.
  • Know how to change page orientation (portrait and landscape), size, margins and breaks.

Editing and Revising Content

  • Understand selection techniques using keyboard and mouse for text, paragraphs, images or the whole document.
  • Learn to use cut, copy, and paste tools effectively and understand the difference between these functions.
  • Develop skills in revising content using features such as undo, redo, and repeat.
  • Familiarise with the track changes function and how to review and accept or reject changes.

Tables and Lists

  • Understand how to create and format tables including adjusting column widths, row heights, and cell margins.
  • Learn to sort data in tables, convert text to table and vice versa, and perform basic calculations in tables.
  • Know how to create bulleted and numbered lists and modify list levels and list styles.
  • Know how to insert footnotes and endnotes and understand the difference between the two.
  • Learn to create hyperlinks to external webpages or documents and to locations within the document.
  • Understand how to add cross-references within a document to refer to other parts of the document.
  • Learn how to create a bibliography or works cited page using citation tools.

Collaborating on Documents

  • Understand how to share documents for collaboration via OneDrive or SharePoint.
  • Know how to co-author a document with others in real time.
  • Familiarise with the use of the comments feature for collaborative review of a document.
  • Learn to compare and combine documents to incorporate feedback and revisions from multiple people.

Protecting Documents

  • Understand how to password protect a document to limit access.
  • Learn to restrict certain permissions using the ‘Restrict Editing’ tool, especially for shared documents.
  • Know how to add digital signatures for document validation and authenticity.
  • Understand how to mark a document as ‘final’ to discourage further editing.