Spreadsheets: Creating Dynamic Links between Software Applications

Creating Dynamic Links between Software Applications

  • Dynamic links are created when data from one software application is embedded or linked into another application.
  • They are “live” - changes in the source data will automatically update in the place where they are linked.
  • This allows for real-time updating, without the need to manually input changes.

Dynamic Linking in Spreadsheets

  • In spreadsheets, dynamic links can be made using cell reference across different sheets, files, or even different software applications. (e.g, ='[file name]sheet name'!cell and =IMPORTRANGE("spreadsheet-url","sheetname!cellrange") on Google Sheets).
  • Utilising this feature results in efficient data management and reduces the risk of errors in data entry.

Linking Spreadsheets to Other Applications

  • Spreadsheets can be linked to word processing and presentation software (Word, PowerPoint) to provide dynamic updates in reports or presentations.
  • To link an Excel spreadsheet to a Word document or PowerPoint presentation, copy the spreadhsheet data and Paste Special as a Link in the desired application.
  • This allows for consistency of information across multiple documents, ensuring all data is current and accurate.
  • Dynamic links can greatly benefit business operations. They prevent data duplication, and ensure data consistency across applications.
  • Business decisions based on this data are therefore more accurate and informed.
  • However, it’s important to remember that if the source data is incorrectly formatted or inputted, this will affect all linked data. So it’s crucial maintain accuracy and integrity of the source data.
  • Common errors with dynamic links such as #REF! or #ERROR! often occur due to changes in the location or deletion of source data.
  • Understanding these error messages can help to quickly identify and resolve problems related to dynamic linking in spreadsheets.

Remember that dynamic linking can be a powerful tool for managing data across different applications, but it relies on the accuracy and consistency of your source data. Careful spreadsheet management is crucial to use this feature effectively.