Word Processing: Printing

Print Options

Familiarise with Print Preview, a tool that displays the document as it will appear when printed.
Learn how to select the correct printer and adjust the print quality settings.
Understand how to choose different paper sizes and orient them in portrait or landscape mode.
Know how to modify margins to alter the amount of space left around the edges of the printed page.
Understand how to select specific pages or sections to print.
Make use of scale to fit options to fit a document onto a smaller page size.

Master setting up and adjusting headers and footers and how they affect the printed document.
Familiarise with page numbers and how they can be inserted and formatted.
Develop skills in working with page breaks to control where new pages begin.
Understand the use of section breaks to vary the layout of different parts of the document.
Know the differences between blank pages, cover pages and why you might choose to include them.

Learn to identify potential print errors such as text cut-off, missing pages or parts of images.
Understand how to use ‘Print Troubleshoot’ for resolving common printing errors.
Familiarise with different print error messages and how to respond to them effectively.

Know the difference between single-sided and double-sided (duplex) printing.
Understand how to use the booklet printing option to format a document for printing as a booklet.
Learn how to print multiple pages per sheet, often called N-up printing.
Develop skills in print finishing options such as stapling, collating and hole punching, if your printer supports these features.

Understand how to Print to PDF, a digital version of your document that can be viewed on any device.
Know how to add security features to a PDF, such as password protection and restriction of copying or printing, if required.
Familiarise with the process of embedding fonts in the PDF to ensure it displays correctly on all devices.