Presentations: Printing in a Range of Formats

Presentations: Printing in a Range of Formats

Understanding Presentation Formats

  • Appreciate the variety of printing options: Presentations can be printed in various formats, including handouts, notes pages, or full slides.
  • Recognise the value of choosing the right format: The printing format should suit the intended use of the printed document. Handouts might be useful for lectures, while notes pages might be best for personal revision.
  • Get to grips with digital vs. print formats: Some presentations work well on screen but may not look as good in print form.

Printing Presentations in Different Formats

  • Master how to switch between formats: Familiarise yourself with your presentation software’s print settings, such as PowerPoint’s Handout or Notes Pages options.
  • Learn about customising format settings: Manipulate settings like slide size, page orientation, or number of slides per page.
  • Understand the need to preview before printing: Always use the print preview feature to ensure your document will print as intended.

Considering Audience Needs and Preferences

  • Remember to tailor to your audience: Think about who will be receiving the printed presentation and what format would best serve their needs.
  • Understand the benefit of providing handouts: Handouts can allow your audience to take notes directly on the presentation printout.
  • Take into account accessibility needs: Consider alternative formats for individuals with visual impairments or other accessibility needs.

Environmental Considerations

  • Remain aware of the impact on the environment: Remember, digital presentations are more environmentally friendly than printed ones.
  • Consider the necessity of printing: Think about whether printing is necessary, or if you can achieve the same effect differently.
  • Limit unnecessary printing: For example, if printed materials will be discarded after use, consider a digital alternative.