Report Writing

Overview

Report writing involves presenting analysis and findings from research or an investigation in a structured and professional format.
It serves as a formal documentation and communication tool between designers, engineers, clients, and other stakeholders.
A good report is concise, accurate, objective, and clearly structured.

Define the Purpose: Understand why the report needs to be written, who its audience is, and what information they need.
Collect and Analyse Data: This involves systematic gathering of data and diligent fact-checking. Use both quantitative data (measurements, numerical data) and qualitative data (observations, interviews).
Organise Information: Structure your findings in a logical order, grouping similar information together. Allow the sequence of points to build an argument or insight.
Write the Report: Begin with a clear introduction outlining what the report will cover. Divide content into sections with headings and subheadings. Keep writing concise and clear. End with a conclusion summarising key findings and recommended next steps.

Title Page: It contains the title of the report, the name of the author, date, and other relevant information.
Abstract or Executive Summary: A brief overview of the report, summarising key points.
Introduction: A breakdown of the problem or task at hand, objectives of the report and the methodology used.
Methods and Materials: Detailed description of the procedure followed, tools and materials used during investigation.
Discussion: Explanation of the data and its analysis, interpretations, and implications.
Conclusion: Summarises the main points from the report and provides recommendations.
References: Listing of sources consulted to gather information.
Appendices: Supplementary content that do not fit the main body but provide additional details.

Clear Communication: Clarity is key. Avoid jargon, unclear terms, and overly complex sentences.
Accuracy: Every statement and statistic included in the report should be accurate.
Objectivity: Don’t let personal bias seep into your report. Use concrete data and balanced evaluation to support your arguments.
Proofreading: Check for grammatical errors, punctuation mistakes, and ensure clarity of information.

Reports can inform design decisions by providing researched evidence to support or challenge a design approach.
They inform stakeholders about the progress, performance or findings of a project and can be used to drive further actions.
In design and technology, reports serve as a detailed record of processes, materials and tools used. This can aid in replication, evaluation or improvement of a design.

#Considerations for Report Writing

Audience: The target reader for the report, their level of technical knowledge, and what they need to learn from the report.
Style: The tone and language should be appropriate for the report’s purpose and audience. Make sure it is professional and respectful.
Format: Adhere to the prescribed structure or format by your institution or organisation. Pay attention to referencing style.
Time: Good report writing requires time for data gathering, organising thoughts, structuring the information, and reviewing the content.