Printing a Presentation in Different Format
Printing a Presentation in Different Format
Preparing for Printing
- Familiarise yourself with the Slide Sorter View: the overview of slides on your screen can make selecting slides to print easier.
- Ensure that your slides are in the correct order before printing.
- Check for errors: it’s easier to catch typos, graphical errors, and alignment issues on screen than on paper.
Selection of Slides
- Understand the Print dialogue box to select the slides you want to print.
- You can choose to print all slides, the current slide, a custom range, or the slides you’ve selected in the sorter view.
- Use Insert > Header & Footer to add details like page numbers, date, or notes.
Printing Layouts
- PowerPoint offers several print layout options, such as Full Page Slides, Notes Pages, Outline, or Handouts.
- Full Page Slides: prints a full page for each slide.
- Notes Pages: prints each slide with any speaker notes you’ve attached.
- Outline: prints a text outline of your presentations, without images.
- Handouts: allows you to print multiple slides on one page.
- Handouts is useful for saving paper or giving your audience an overview of your presentation.
Print Settings
- Printer properties: adjust settings as needed for your printer model, like paper size, paper source, and print quality.
- Colour options: choose to print in grayscale, black and white or in colour.
- Arrange your slides horizontally or vertically on the page using the orientation settings.
- Collation: choose whether to collate the slides when you’re printing more than one copy.
Preview before Printing
- Always Preview your selection before printing to avoid wasting paper.
- The Print Preview shows how the printed slides will look.
- In Print Preview, ensure that everything fits onto the page, and that nothing is cut off.
Post-Printing
- You might need to add Binds or Fasteners if your presentation needs to be kept in a certain order.
- You can also consider Punching holes on the sides if you want to put your presentation in a binder.