Printing a Presentation in Different Format

Printing a Presentation in Different Format

Preparing for Printing

  • Familiarise yourself with the Slide Sorter View: the overview of slides on your screen can make selecting slides to print easier.
  • Ensure that your slides are in the correct order before printing.
  • Check for errors: it’s easier to catch typos, graphical errors, and alignment issues on screen than on paper.

Selection of Slides

  • Understand the Print dialogue box to select the slides you want to print.
  • You can choose to print all slides, the current slide, a custom range, or the slides you’ve selected in the sorter view.
  • Use Insert > Header & Footer to add details like page numbers, date, or notes.

Printing Layouts

  • PowerPoint offers several print layout options, such as Full Page Slides, Notes Pages, Outline, or Handouts.
  • Full Page Slides: prints a full page for each slide.
  • Notes Pages: prints each slide with any speaker notes you’ve attached.
  • Outline: prints a text outline of your presentations, without images.
  • Handouts: allows you to print multiple slides on one page.
  • Handouts is useful for saving paper or giving your audience an overview of your presentation.

Print Settings

  • Printer properties: adjust settings as needed for your printer model, like paper size, paper source, and print quality.
  • Colour options: choose to print in grayscale, black and white or in colour.
  • Arrange your slides horizontally or vertically on the page using the orientation settings.
  • Collation: choose whether to collate the slides when you’re printing more than one copy.

Preview before Printing

  • Always Preview your selection before printing to avoid wasting paper.
  • The Print Preview shows how the printed slides will look.
  • In Print Preview, ensure that everything fits onto the page, and that nothing is cut off.

Post-Printing

  • You might need to add Binds or Fasteners if your presentation needs to be kept in a certain order.
  • You can also consider Punching holes on the sides if you want to put your presentation in a binder.