Using Comments

Understanding Comments

Realise that comments are tools used in word-processing software to add notes or provide feedback to documents, without altering the text directly.
Recognise that comments are typically visible in the margins of the document or in a separate pane.
Understand that comments can be utilised to communicate with others working on the document, especially when collaborating.

Adding Comments

Learn how to add a comment on a word document. The common path involves selecting the text, right-clicking, and choosing the “Add Comment” option.
Acknowledge that it’s possible to add a comment on any section of the document, whether it’s a word, sentence, paragraph, or image.
Remember to always write your comment in a place that makes sense and is easily linked to the text it refers to.

Managing Comments

Know how to edit a comment by clicking on it and making the necessary changes directly.
Get proficient in how to delete a comment. You can usually right-click on the comment and choose “Delete Comment”.
Understand how to reply to a comment to engage in a discussion right within the document.

Reviewing Comments

Make use of the navigation pane to easily jump between comments within documents. This is particularly useful in lengthy documents with numerous comments.
Realise the importance of resolving comments once the feedback has been addressed. This is often done by clicking on the “Resolved” or a similarly named button on the comment.
Remember to thoroughly review all comments before finalising the document to make sure all feedback is considered.

Comment Etiquette

Understand the importance of providing constructive and respectful feedback when using the comment function.
Avoid using comments for unnecessary or irrelevant remarks, keeping them purely for document improvements.
Make sure to proofread your comment for clarity and correctness before posting. It should effectively communicate your message to others viewing the document.