Creating and Enhancing a Table

Understanding Tables

Recognise that a table is a set of data displayed in rows and columns. It helps to organise and present information clearly.
Understand how tables are beneficial in disseminating complex data in a clearer, simpler format.

Creating a Table

Learn how to insert a table in a document. Basic steps usually involve going to a “table” or “insert” menu and specifying the number of rows and columns.
Ensure to choose appropriate table size - the number of rows and columns required depends on the data at hand.
Familiarise yourself with elements of a table - the cells (where rows and columns intersect), rows, columns, and sometimes the header row (the top row that describes the content in each column).

Editing and Formatting a Table

Remember to enter data into the cells - click within a cell and type the information.
Understand that cells can be formatted to adjust text alignment, font style and size.
Learn how to resize table cells by clicking and dragging the borders of cells.
Use the border style option to customise the look of table borders- you may choose to have no visible borders or to stylise the borders to enhance readability and aesthetic appeal.
Consider using different shading colours for table cells to break up large blocks of data, improve clarity, or highlight important information.
Utilise the merge cells function to combine two or more cells into one - this is useful for creating headings that span multiple columns.

Enhancing Table Presentation

Understand that the orientation of the table could be altered depending on the data presented or the desired aesthetic effect.
Think about incorporating other design elements (e.g., charts, images, or diagrams) to enhance your table’s visual appeal and readability.

Finalising and Reviewing the Table

Check the table for accuracy of data entered, proper alignment, and clarity.
Review if the visual presentation does justice to the data provided and ensures easy readability.
Know how to remove a table if no longer needed - usually done in the “table” or “edit” menu.
Learn how to embed or link the table to other documents or webpages if necessary.