Letter: Form

Overall Structure

A letter, whether formal or informal, aims to communicate a specific message. It should have a clear opening, middle, and conclusion.

Addresses and Date

The sender’s address must be provided in the top right corner, and the recipient’s address should be mentioned on the left-hand side, just below the sender’s address.
The date should be written underneath the sender’s address.

Salutation

The salutation is important. It can vary depending on the relationship with the recipient. For example, “Dear Mr. Smith” is formal, while “Dear John” is more informal.

Opening Paragraph

The opening paragraph should clearly establish the purpose of the letter, using courteous and appropriate language.

Main Body

The main body should present detailed arguments, examples or suggestions pertaining to the purpose mentioned in the opening.
Use clear, concise sentences split into easily readable paragraphs.

Closing Remarks

A polite valediction (closing remark) should be used before your name to signify the end of the letter. For instance, “Yours sincerely” in formal and “Kind regards” in less formal situations.

Signature

Your name should be written underneath the valediction, possibly with a space left for a signature above the typed or printed name.

General Guidelines

Remember to use an appropriate and respectful tone throughout, which will vary depending on the context.
The language should be clear and precise to prevent any misunderstanding.
Use complete sentences, proper grammar and punctuation.
When writing formal letters, avoid unnecessary familiarity or slang.
Letters, particularly formal ones, should be thoroughly checked for spelling and grammar mistakes.
When writing to persuade, argue or complain, remember to substantiate claims with evidence and interpret this to add weight to your argument.
Personal details should not be included unless it is needed for the purpose of the letter.
Practice writing different types of letters: formal letters, informal letters, letters of complaint etc, as the form will change depending on purpose and audience.