Writing to Inform: Form, Tone, Register

Form

A factual piece used to provide straightforward information or to instruct the reader.
Usually structured logically, often proceeding in a step-by-step or point-by-point manner.
May use diagrams, charts, or pictorial representations to support the text.
Examples of this form include articles, reports, letters, leaflets, or guides.

Tone

The tone is generally unemotional and straightforward, focusing more on clarity than evoking a response from the reader.
Use of vocabulary should not be overly complex but specific enough to convey precise information.
The tone may change slightly depending on the intended reader. For example, an article for a specialist science magazine may allow for more technical terms.
Keep tone consistent throughout your piece unless there’s a clear and deliberate reason to alter it.

Register

The formal register is often used in informative writing, with the avoidance of contractions (e.g., “do not” instead of “don’t”) and slang.
Use of the passive voice may be appropriate in some informative texts as it can make statements seem more objective.
Keep language precise and concise. Avoid wordiness and ensure each sentence adds value to the information being presented.
Show a clear understanding of the topic and use specialised vocabulary where appropriate, but ensure the target audience can understand.

General Tips

Always know your audience and purpose before starting to inform - it will influence your form, tone, and register.
Check the accuracy of your information. Misinformation can confuse the reader or damage your credibility.
Use clear and concise language to keep the reader engaged.
Practice writing in different forms such as articles, leaflets, or reports to become comfortable in adapting to the demands of each.