Writing to Inform: Form, Tone, Register

Writing to Inform: Form, Tone, Register


  • A factual piece used to provide straightforward information or to instruct the reader.
  • Usually structured logically, often proceeding in a step-by-step or point-by-point manner.
  • May use diagrams, charts, or pictorial representations to support the text.
  • Examples of this form include articles, reports, letters, leaflets, or guides.


  • The tone is generally unemotional and straightforward, focusing more on clarity than evoking a response from the reader.
  • Use of vocabulary should not be overly complex but specific enough to convey precise information.
  • The tone may change slightly depending on the intended reader. For example, an article for a specialist science magazine may allow for more technical terms.
  • Keep tone consistent throughout your piece unless there’s a clear and deliberate reason to alter it.


  • The formal register is often used in informative writing, with the avoidance of contractions (e.g., “do not” instead of “don’t”) and slang.
  • Use of the passive voice may be appropriate in some informative texts as it can make statements seem more objective.
  • Keep language precise and concise. Avoid wordiness and ensure each sentence adds value to the information being presented.
  • Show a clear understanding of the topic and use specialised vocabulary where appropriate, but ensure the target audience can understand.

General Tips

  • Always know your audience and purpose before starting to inform - it will influence your form, tone, and register.
  • Check the accuracy of your information. Misinformation can confuse the reader or damage your credibility.
  • Use clear and concise language to keep the reader engaged.
  • Practice writing in different forms such as articles, leaflets, or reports to become comfortable in adapting to the demands of each.