Developing a Job Description and Person Specification

Developing a Job Description

A job description outlines the main tasks and responsibilities that are expected from an employee in a certain role.
It provides a clear and concise summary of the position, which helps in recruitment processes.
Generally, this description includes the title of the job, the department it falls under, and who the jobholder will report to.
It also includes a list of responsibilities and duties for the role, to give potential candidates a comprehensive understanding of what will be expected of them.
Other common elements are an overview of the working conditions, and any physical requirements or travel expectations.
It’s crucial to keep job descriptions up-to-date with changes in duties or requirements, as it sets the foundation for measuring performance and setting compensation.

Developing a Person Specification

A person specification is a detailed portrayal of the skills, experience, and attributes that a candidate must possess to successfully perform the specified job role.
This is a crucial document in the recruitment process, enabling companies to accurately match the right people to the rights jobs.
It often includes the required qualifications, knowledge and skills, and any personal attributes sought in the ideal candidate.
Typically, these specifications are divided into essential and desirable qualities. Essential qualities are those without which the applicant would not be able to perform the job, whilst desirable qualities are those that may enhance the applicant’s performance.
Person specifications should be reviewed regularly, ensuring they stay relevant and don’t inadvertently disqualify potential quality candidates.

Understanding how to develop a comprehensive job description and person specification can greatly increase the efficiency of the recruitment, selection, and employment process. Alongside this, being familiar with these documents can help potential candidates be better prepared when applying for jobs.