Different Tasks Needed to be Completed by an Event Organiser
Different Tasks Needed to be Completed by an Event Organiser
Initial Planning
- Identifying and finalising the purpose or objective of the event
- Selecting a suitable date and venue for the event
- Determining the target audience
- Evaluating and arranging financial requirements such as budget allocation
- Planning the effective marketing and promotion strategies initially
Detailed Event Agenda
- Outlining a detailed event schedule or timetable
- Establishing clear roles and responsibilities for all event staff and volunteers
- Sourcing, booking and coordinating with speakers or performers for the event
- Ensuring proper set up of the technical and audio-visual equipments
Event Budget
- Finalising the detailed expenditure aganist projected event income
- Secure necessary funding or sponsorship
- Keeping track of all event financial transactions
Legal and Safety Requirements
- Complying with relevant legal obligations related to event management
- Safeguarding health and safety protocols to be followed at the event
- Liaising with local authorities for permits and licences
- Organising appropriate insurance coverage for the event
Post-Event Tasks
- Ensuring clean-up and safe closure of the venue post event
- Evaluating the event’s success against its objectives and feedback received
- Sending post-event thank you notes and communications to participants and sponsors
- Conducting and documenting a thorough event debrief