Different Tasks Needed to be Completed by an Event Organiser

Different Tasks Needed to be Completed by an Event Organiser

Initial Planning

  • Identifying and finalising the purpose or objective of the event
  • Selecting a suitable date and venue for the event
  • Determining the target audience
  • Evaluating and arranging financial requirements such as budget allocation
  • Planning the effective marketing and promotion strategies initially

Detailed Event Agenda

  • Outlining a detailed event schedule or timetable
  • Establishing clear roles and responsibilities for all event staff and volunteers
  • Sourcing, booking and coordinating with speakers or performers for the event
  • Ensuring proper set up of the technical and audio-visual equipments

Event Budget

  • Finalising the detailed expenditure aganist projected event income
  • Secure necessary funding or sponsorship
  • Keeping track of all event financial transactions

Legal and Safety Requirements

  • Complying with relevant legal obligations related to event management
  • Safeguarding health and safety protocols to be followed at the event
  • Liaising with local authorities for permits and licences
  • Organising appropriate insurance coverage for the event

Post-Event Tasks

  • Ensuring clean-up and safe closure of the venue post event
  • Evaluating the event’s success against its objectives and feedback received
  • Sending post-event thank you notes and communications to participants and sponsors
  • Conducting and documenting a thorough event debrief