Evaluation of the event

Event Concept and Feasibility

Understanding of event objectives: purpose, target audience, and desired outcomes
Conduct a feasibility study: assess the practicality of the event in terms of budget, venue availability, and audience reach
Determine critical success factors: Identify key areas that need to be focused on to ensure the success of the event.

Creating an event plan: A detailed approach outlining all the tasks to be completed with timelines
Use of planning tools: Utilise tools like Gantt charts, project management software
Budgeting: Develop a comprehensive budget keeping in mind all potential expenses and revenues
Resource identification: Decide on human resources, equipment needed, and other materials required
Contingency planning: Prepare for unexpected situations with a robust backup plan

Task delegation: Ensure everyone involved knows their responsibilities and timelines
Vendor Management: Manage relationships with suppliers and caterers
Risk Management: Identify potential risks and how to mitigate them
Audience management: Ensure safety, comfort, and enjoyment for attendees

Quick decision-making ability: Solve problems that arise quickly and effectively
Conflict resolution: Ability to effectively handle disagreements among the team or with vendors
Flexibility: Modify the plan as needed to deal with unforeseen circumstances

Post-event feedback collection: Gather feedback from attendees, vendors, and team members
Evaluation of objectives: Compare event results with original objectives
Financial evaluation: Analyse if the event stayed within budget and its profit/loss status
Identify lessons learnt: Document what worked and what didn’t for future event planning